Microsoft SharePoint benefits businesses in all industries. This tool has been an industry leader in collaboration and document management for the past 18 years. It’s highly customizable platform is currently used by businesses in all industries. According to Microsoft, SharePoint is a leading tool used by 78% of Fortune 500 companies to develop their online and offline capabilities!
Do you want to empower your team? Secure document management? Encourage collaboration? Then this is the tool for you.
Here are 12 ways SharePoint can benefit you and your company:
1. Encourages Collaboration
SharePoint enables staff to connect effectively with each other via a central portal. This is especially beneficial for organizations that have remote workers, which we will discuss in the next point. In the past, certain teams working on special projects or very specific sectors of a business may have been cut off from seeing additional information about the company. This wasn’t done intentionally, there was just no platform that allowed the information to flow.
SharePoint brings everyone together allowing them to interact at all times, thus fostering a culture of collaboration and creativity. It makes the organizations goals and metrics visible to all employees while offering a common space to have meaningful conversations through forums and discussion boards. You are also able to fully brand and customize SharePoint so you can encourage usage among the organization.
2. Promotes employee mobility and remote access
In this digital world, more and more organizations are adopting a remote workplace culture. A new study by IWG reveals that 70% of employees globally work remotely at least once a week - and 50% of employees work remotely half the week. As companies adopt a mobile work environment it’s increasingly important for employees to have access to business content, any place and at any time. With SharePoint Mobile and SharePoint Online, you can use your device to access company data from anywhere in the world. This means you can open, review and edit documents at all times, allowing you to collaborate with colleagues even when you’re not in the office. This digital environment can only be accessed with a specific log-in URL and the correct credentials, ensuring it remains secure.
3. Lets employees make informed decisions
You can create live, interactive portals that display business information from multiple sources. You can show this data on dashboards, scorecards, and more. This allows you to only show the KPI's that are most important to the health of your business. SharePoint’s Centralized Report Center gives users a single place to view this data. It also allows users to easily build personalized views, as well as create and submit their own content for approval.
4. Allows you to prioritize tasks & ideas
When you have multiple projects that need to be done it can be difficult to prioritize your tasks for yourself and also for your whole team. With SharePoint, you are able to create individual and team task lists. Once completed, you can easily integrate with various tools such as Outlook and Project Professional.
5. Delivers a consistent and streamlined user experience
Have you ever experienced getting new software or platform within your company and people complain that it is confusing to use? Or that it has too many steps to get one thing done? This is not an issue with SharePoint- it is completely integrated with the desktop applications and e-mail/Web browsers that you are already using. This eliminates the need to completely learn a new platform. With SharePoint, you have a consistent user experience that simplifies how people interact with content, processes, and business data.
6. Connect employees with company information
SharePoint offers a feature called Enterprise Search which incorporates business data, as well as information about people within the company. With this, you are able to promote communication across your organization with a SharePoint intranet. This helps you organize information, people and projects.
7. Effectively manage translations
Do you have a product or service that needs to be explained in multiple languages? Then you must know how difficult it can be to share documents with multiple translators and make sure you are sending the most updated spreadsheet for them to translate. Managing multilingual content is simplified through document library templates. These templates are specifically designed to maintain a relationship between the original version and different translations of a document.
8. Secure Customization
IT and compliance departments are able to easily draw secure boundaries around levels of content. Because of this, you are able to store all company information within the intranet and limit access based on roles and requirements. The information stored within the intranet requires credentials to access and is not searchable, so it’s not visible to an everyday user. These security levels are defined during set up and can be changed as the needs of the business change.
9. Makes it easy to collect critical business information
SharePoint’s smart forms allow you to collect data from your stakeholders through a simple browser interface. These forms are customizable and can range from being simple, such as collecting basic information/data the business needs, to complex, such as taking an essential part in large business processes.
10. Helps you to fulfill regulatory requirements
By establishing security, storage, and audit policies in line with compliance regulations, you can ensure that sensitive corporate data is controlled. As mentioned previously SharePoint has the ability to protect files from unauthorized use. Employee permissions can be controlled at the folder or document level, and cloud-hosted data is encrypted to prevent unapproved access. With this, you can reduce litigation risk for your organization.
11. Simplify everyday business activities
Easily initiate, track, and report common business activities, such as document review and approval, issue tracking, and signature collection. With SharePoint, there are integrations with familiar applications and e-mail/Web browsers which provide you with a simple, consistent experience.
12. Full cloud enablement
SharePoint comes in two types: on-premises and online. While larger businesses often prefer to have their own in-house data centers complete with a private intranet, other organizations will likely be better off using SharePoint on the cloud. Either way, the system works in much the same way from an end-user perspective. Increase your business efficiency and productivity through innovative technology. SharePoint can help your organization thrive and prosper in today’s competitive environment.